Time and attendance systems
are used by organizations of all sizes across a range of industries to ensure
accuracy of employee’s time and attendance, pay and absence request, and the
optimization of productivity of employees.
It is important for every business because
it’s a tangible number that supports the decision business leaders make.
These numbers are usually
used to forecast sales prediction, workforce demand, amount of hours available
for your workers and more.
Time and attendance systems
are simple to implement and manage. Employees will be appropriately compensated
for their work while eliminating bottlenecks in payroll.
Here are a few benefits of
implementing time and attendance systems.
1.
Prevent
Time fraud or payroll abuse:
Manual processes of time and attendance such as time sheets or manager approved
overtime are open to abuse, fraud or honest mistakes. The implementation of
time and attendance systems make everything transparent accurate and fully
audited.
Biometric readers such as
fingerprint scanners or iris scanners can also be installed to prevent buddy
punching.
2.
Save
hours of planning and eliminate spreadsheets: Using spreadsheets to plan staff shifts
can be time consuming. An effective time attendance system uses an easy to use
Rota management screen that allows the creation of shift patterns and enables
you plan Rota in advance. This helps managers to plan, based on demand and
within budget.
3.
Reduce
Absenteeism: employee
absence creates a huge impact on organization. Time and attendance systems
enable organizations to rates and report reasons for absenteeism. Recording
absence notifies line managers, payroll, colleagues etc. the recorded absence
can be collated and given to management, to enable management make decisions
for the benefit of the organization and employees.
4.
Increased
Employee Satisfaction: Handling
and scheduling time off request is crucial to maintaining a happy and satisfied
workforce. With automated systems, it is possible to quickly review, approve
and address absence request, and manage planned absences to minimize the effect
of their absence on the company.
5. Hassle free Workflow
Management: An
integrated time attendance system provides good visibility of all data and
eases the workflow of payrolls, leaves and performance reviews. Notifications
are automated and a manager can approve requests for early departure, overtime
immediately, without the specific need for communication or task of manual
scheduling. The system can also help manage schedule, allocate shifts, and keep
track of shift swaps.